Speed-to-lead
A new lead waits hours for a reply while you're with a client. By then they've called someone else.
Mortgage · Real Estate · Service Ops
Your business is leaking. We seal it.
Leads that never get a callback. Documents that sit in an inbox. Follow-up that lives in someone's head. LeakProof OPS builds the AI automation that catches every one of them and runs 24/7.
Flip the switch in the simulator. That's the difference.
0handled
0leaked
149active production workflows running a real business today
24/7monitored across cloud and self-hosted automation servers
50+tools wired into one AI operator assistant
Local AIprivate models on owned hardware for sensitive data
The stack behind the systems
n8nClaudeOpenAIPostgrespgvectorNotionDockerOllamaTwilioGmail APIVercelRailwayCloudflareTelegramPythonFastAPIWhisperQdrant
Where the money goes
You don't have an AI problem. You have four leaks.
Every service business loses revenue in the same places. None of them show up on a P&L, which is why they never get fixed.
Inbox as a database
Status updates, conditions, and documents arrive by email and get re-typed into three other systems by hand.
Memory-based follow-up
Past clients, referral partners, and "call me in six months" leads depend on someone remembering.
Blind pipeline
No single view of what's stuck, what's due, and who needs a call today. So the loudest file wins.
Proof, not a demo
Real systems. Running in production right now.
Every workflow below was built to run an actual mortgage and real estate business before it was ever offered to anyone else. Pick one and watch it run.
Client data never appears on this site. Step timings are representative.
Leak calculator
What is manual work actually costing you?
Move the sliders to match your business. The math runs on your numbers, not ours.
Estimated annual leak
$0
Admin time per year0 hrs
Value of that time$0
Deals lost to missed follow-up0
Revenue from those deals$0
Find my biggest leak
An estimate from your inputs, not a promise of results. The audit replaces these guesses with your real numbers.
What gets built
Systems that connect the work, not another app to log into.
We build on the tools you already pay for. If a new piece is needed, you own it.
Instant lead response
Every form, call, and inquiry lands in your CRM, gets a reply in seconds, and puts a task on the right person's list.
Inbox & document routing
Emails and attachments get classified, parsed, and filed. Records update themselves. Humans see only the exceptions.
Command center
One live view of the pipeline: what's stuck, what's due, what's missing, and who needs a call today.
Follow-up engines
Stage-based check-ins, anniversary touches, and referral-partner updates that go out on time, every time.
Your operator copilot
Ask by text or voice: "what's closing this week," "draft the update," "pull the comps." It answers and acts.
Self-hosted stacks
Automation servers, databases, and local AI models on hardware you control, for data that shouldn't leave the building.
Built by an operator
I didn't learn this in a classroom. I learned it closing loans.
I'm Todd Hanley, a licensed mortgage broker in Florida, Texas, and New Jersey and a Florida realtor. Every system on this page exists because my own business was leaking and I got tired of patching it by hand.
"A solo operator with the right systems runs like a team. A team with them runs like a platform."
Started with simple Zapier zaps
Moving form fills into a spreadsheet. Saved a few minutes a day, and it got me hooked.
Outgrew point-and-click tools
Moved to n8n, then to self-hosted servers, databases, and custom code once the volume and the stakes grew.
Added the AI layer
Parsing lender emails and contracts, answering the phone, generating property reports, and an AI assistant with access to the whole stack.
Now: 149 workflows, running daily
The business runs on this system. LeakProof OPS builds the same thing for yours.
How it works
Small first step. Clear decisions. No open-ended retainer to start.
Audit call
We walk through how leads, documents, and follow-up move today, and where they stall.
Written plan
You get a workflow map and a ranked list of fixes by time saved, revenue impact, and risk.
Build sprint
We ship the highest-value workflow end to end, tested and documented.
Run & improve
We keep it monitored and extend it, or you take the runbook and run it yourself.
Ways to work together
Start with a tight audit. Build only what pays for itself.
Automation Audit
$750+
Map the workflow and rank every opportunity by ROI and risk.
- Workflow map
- Tool & data inventory
- Ranked 30-day plan
14-Day Sprint
$3.5K+
Build your most painful workflow end to end.
- One production automation
- Testing & error alerts
- Runbook
Operating System
$12K+
Connect CRM, inbox, documents, dashboards, and AI into one system.
- Multi-system build
- Database design
- Monitoring
Managed Ops
$1.5K/mo+
Keep everything running, monitored, improved, and documented.
- Monthly build sprint
- Fixes & upgrades
- Reporting
Questions
Straight answers.
Do I have to switch my CRM or software?
No. The audit starts from what you already use. Most wins come from connecting existing tools, not replacing them.
Where does my data live?
In your accounts. Automations run on your platforms or on a server you own. For sensitive documents, AI can run on private local models so the data never goes to a public AI service.
What happens when something breaks?
Every build ships with error alerts and a runbook. On Managed Ops, monitoring and fixes are covered. Without it, you know exactly what failed and how to fix it.
Is this only for mortgage and real estate?
That's where the systems were born and where the playbook is deepest. The same leaks exist in any business that runs on leads, documents, and follow-up.
Who actually does the work?
I do. You talk to the person who builds the system, not an account manager.
Book an audit
Start with the leak that costs you the most.
The audit maps your systems, finds the highest-value fixes, and hands you a build plan you can use whether or not we keep working together.